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 U.S YOUTH GAMES DRAFT SCHEDULE/FEES/EVENTS
                Chess-Proposed July 18-19,, 2014- $20.00 per player- 5 Round Swiss. USCF Rated. Four sections, by age. Primary (under
10), Elementary (under 13), Jr. High (under 16), Open (under 19). All
ages as of 21 July, 2014

  • Swimming
    • June 7th
    • $150 per team, $10 for unattached swimmer
    • Crossplex
  • 2014 U S YOUTH GAMES SWIMMING INVITATIONAL
  • SUMMER – LONG COURSE DEVELOPMENT MEET
  • SATURDAY, JUNE 7, 2014
  •  
  • SPONSORED BY:         U S YOUTH GAMES (CITY OF BIRMINGHAM)
  • COMPETITION:           SATURDAY, JUNE 7, 2014       MEET BEGINS @ 9:15PM
  • WARM UP:                 8:00AM – 9:00AM
  •                                     WARM UP LANE ASSIGNMENTS WILL BE POSTED
  •                                     (Warm-up/warm down lanes available)
  • LOCATION:                 BIRMINGHAM CROSSPLEX
  •                                     2337 BESSEMER ROAD BIRMINGHAM, AL 35208 (205) 279 - 8900
  • FACILITIES:      POOL:              50 meter or 25 Yards, 10 lanes, with non-turbulence lanes ropes. The competition course has been certified in accordance with 104.2.2C (4). Water depth is 7 – 13 feet deep from both ends of short course competition.
  •             TIMING:           Fully automatic Colorado system 5000 electronic timing equipment
  • REGISTRATION:          ALL PARTICIPANTS MUST COMPLETE U S YOUTH GAMES INFORMATION PACKET AND WAIVER FORMS.
  • RULES: 2013 - 2014 USA SWIMMING RULES WILL GOVERN THE MEET
  • AGE:    SWIMMER’S AGE ON THE DAY OF MEET WILL DETERMINE THE AGE FOR THE MEET.
  • ENTRY
  • PROCEDURES:            Each team swimmer may enter a maximum of four (6) individual events and two (2) relays.  Each unattached swimmer may enter all individual events and no relays. Entries will open for all teams on Monday, May 12, 2014 until Tuesday, June 3, 2014. All Late entries may be accepted until Thursday, June 5, 2014. ALL ENTRIES, FEES, AND WAIVER FORMS MUST BE RECEIVED TO BE AN ACCEPTABLE TEAM OR INDIVIDUAL ENTRY. EMAIL CONFIRMATION WILL BE SENT TO CONFIRM YOUR ENTRY. Please enter swimmer best competitive time. Entries can be submitted as a Hy-Tek Team Manager entry file.
  • SCRATCHES:   ALL SCRATCHES SHOULD BE SUBMITTED BEFORE 9:00AM (Before Meet Begin)
  •  
  •             U S Youth Games
  •  
  • ENTRY FEES:   $150.00 TEAM AT LARGE (UNLIMITED SWIMMERS)
  •             $10.00   UNATTACHED SWIMMER (Up to six (6) individual events)
  •  
  • ELIGIBILITY:     OPEN MEET
  •  
  • SEEDING:        TIMED FINALS
  •  
  • SCORING:        INDIVIDUAL EVENTS
  •                                                 1st place finish                        7 points
  •                         2nd place finish                       5 points
  •                         3rd place finish                       4 points
  •                         4th place finish                       3 points
  •                         5th place finish                       2 points
  •                         6th place finish                       1 point
  • RELAY EVENTS
  •                         1st place finish                        14 points
  •                         2nd place finish                       10 points
  •                         3rd place finish                       8 points
  •                         4th place finish                       6 points
  •                         5th place finish                       4 points
  •                         6th place finish                       2 points
  •  
    •  
  • Volleyball
    • June 20th and 21st
    • Crossplex? Or school tournament- 15 under
  • Track

July 19 at Parker- $12.00 per athlete and $12.00 per relay team ages 6 under-7/8-9/10-11/12-13/14-15/16-17/18 events- 100, 200, 400, 800, 1500, 80M hurdles, 100M hurdles, 110M hurdles-LJ, TJ, HJ, PV, SP, Discus, Turbo-Jav, Reg-Jav, 4x100, 4x200, 4x400

    •  
  • Basketball
    • July 18/19 at Carver for main sites, Parker for backup
    • $110 for early bird May 1, goes up to $125- - Proposed ages-grades 4-5-7-9-11
  • Bowling
    • July 26th at Riverview
    • $25
    • Average discrepancy- rules need adjustment- $25.00 per athlete; Scratch Bowling Tournament Open to all USBC Youth Bowlers Singles Competition; 3 games of qualifying followed by step ladder finals 5 divisions based USBC averages 100-under, 101-129, 130-155, 156-180, 180-300
  • Tennis
    • July 11-13 at George Ward
    • $20 per entry
    • Already posted on USTA website
    • 15 players confirmed (George Ward), goal for 25-30
    • 1 official rotating
  • team 4 players boy or girl/Individual-doubles tournaments):
  • Teams
  • Boys - 13 and under                      2 player
  • Boys - 15 and under                      2 player
  • Girls - 13 and under                       2 player
  • Girls - 15 and under                       2 player
  • Individual

15 under, 13 under, 11 und

 

 

The 2011 Youth Games will be held July 6-10 in Cocoa Beach, Florida.

SEE MASTER SCHEDULE (click here)

 

Meeting Notes

NOV. 2-3 YOUTH GAME MEETING NOTES MILWAUKEE WISCONSIN

ATTENDEES-SCOTTY COLSON-BHAM, OLIVER WASHINGTON-COL, SHERMEKA HENRY-N. CHI., RUSTY BUCHANON-COCOA BEACH, KEITH PRESSEY-ORANGE (via phone), RUSS THOMAS-MILW, ANDREW ROSSA-MILW, KELLY OLSON-MILW.

11/2 9:00
Russ reviewed the schedule for the meetings.   Colson and the group reviewed basic youth game polices and histories for Shermeka.   

We reviewed 2009 games.   Oliver was impressed with facilities and it was fun to be housed on the beach.   Food was not great and short on supply and local transportation was lacking.   Rusty agreed with these assesements and pointed out that is was a short notice to host and that his group learned a lot about the event and how to improve performance.   Colson also pointed out that perhaps they should have charged a bit more for entry fee to insure adequate funding.  Rusty wasn’t sure that was needed-that more time to plan would be the key.   Colson pointed out that we need to be more clear as to what sports we are bringing to insure that we do not have situations where there are sports with only one city present as happened last year.  We also need to get more participation from host city in Cocoa Beach so their athletes will be playing.   Rusty agreed with these ideas.  Colson also pointed out we need to be more clear on the timing and methods of payment of entry fees and membership fees.   We closed review of 2009 games.

Discussion of future games.   We voted unanimously to award the 2011 games to Cocoa Beach/Space Coast and voted to work with Orange, Paterson, Newark, East Orange to see if they can create a coalition to host in 2012 and failing that to host in Birmingham.  We tabled discussion of 2013 consideration of Cocoa Beach until a later date.   Cocoa Beach will look at scheduling to determine best dates in July while working with our parameters of being after July 4 and before August.   We pointed out that Wed-Sun games are typical but no required.    Rusty feels that with a chance to plan and schedule that the 2011 games will be very successful.

Rule Changes.   Rule changes were unanimously adopted to do the following.   Make the Academic Bowl time of rounds consistent at 15 minutes.   Brought Double Dutch back at the request of Milwaukee.   Amended Track to increase the number of events athletes can do while decreasing the number of athletes on a team.   Rules will be posted on website and as an attachment.   Milwaukee will attempt to create an exhibition event of step show highlighting our athletes step talents.  They will work on this proposal

Next meeting of Coordinators-We will determine the date for a late March early April meeting in the next few days and let everyone know.  

Sports- We have put on a “watch” lost the following sports to insure that we have enough committed cities for a tournament.  These sports are-golf, track, soccer and chess.  All other sports appear secure to have 4 or more participating cities.

Finances of National Offices-
Income 10,000.00 Disney, Memberships by Col, Bhm, New and Orange of 2000.00 (also 1500.00 credit for Paterson for overpayment = they paid 2000.00 for 500.00 membership).  Total Income= 14,000.00   
Expenses- 5,000.000 Space Coast+ 3500.00 insurance+ 250.00 Academic Bowl= 8750.00 Total Expenses
Balance as of 11/2/09=  5,250

2010 Entry Fees-Insurance  Milwaukee will buy as part of entry fee secondary insurance for the athletes and membership fees will be for required liability insurance.   Milwaukee fees will be as follows with possibly small increase to reflect insurance.  
Membership Fee-500.00 (per city )
Entry Fees per person
Early registration payment prior to June 4, 2010
320.00 3 night
330.00 4 night
Regular registration payment after June 4, 2010
350.00 3 night
360.00 4 night

2010 Milwaukee presentation.  Much of this is attached as their hand out.
Milwaukee is actively recruiting new cities especially from the Midwest and some cities which have not been involved lately.   Tuesday tours of facilities will be provided.   Milwaukee will be fielding a full contingent of teams.   Milwaukee plans to have 850-1000 participants.     Medical facilities will be provided through Concentra Hospitals with several convenient locations.  

Tuesday tours:
Tommy Thompson Youth Center- Has 1000 beds and is used extensively for events at Fairgrounds.  Rooms have 6-12 beds/bunks.   It is a bit like a cross between barracks and dorms with bathrooms for each room and a large common sleeping area with bunk beds and participants will need to bring pad locks for their personal items to be put lockers.   Linens will be provided but participants will need to bring toiletries and extra towels.   There is wireless access in the building lobby.   Meals are prepared at the Tommy Thompson Center and served cafeteria style and will be preparing sack lunches for teams to take with them.   Buses will radiate from the Thompson Center to the sites.  Opening and Closing will be at the Thompson Center on the grounds of the Wisconsin Fairgrounds.   We had a press conference featuring the mayor of Milwaukee and announced the Youth Games program to Milwaukee.    There are floor plans of the Thompson Center in the attachment.

We toured the Bowling alley at Marquette which has 12 lanes and automatic scoring.  Bradley Tech is a nice gym with good seating for medal rounds of basketball.   Attached is a tentative schedule.   South Division High will host volleyball and swimming with good updated facilities.      Quad park is an 8 lane track with good field event facilities; like swimming timing devices will be brought in.   Wick Playfiled is near the Park/School HQ and will host football/soccer.   Mount Mark College will host medal rounds of volleyball and is new and modern.  

 

NOTES FROM 4/ 14-18 MEETINGS IN ORLANDO OF THE U.S YOUTH GAMES PLANNING COMMITTEE
ATT- Colson-Bham, Landry-Oak, Thomas-Milw, Washington-Col, Rivera-N. Chi., Pressey-Ora (proxy for Newark, Paterson)

4/14 –Arrivals Everyone was on their own for dinner

4/15-
900- Full meeting at Royal Plaza Hotel
1. Presentation by Russ Thomas for Milwaukee bid to host 2010 Games.   The bid was very impressive with power point and CD featuring an invitation from the Mayor.  They plan to house most of the participants at the Tommy Thompson Center at their Fairgrounds.   Sports would utilize park and school venues.   They intend to recruit cities within a 5 hour drive of Milwaukee which includes among others Indianapolis, Minneapolis, St. Paul, Chicago and others.   They intend to have entry fees similar to recent years.  Milwaukee commits and intends to bring teams to this year’s games.   We would have an initial planning meeting in the fall of ’09 in Milwaukee.    Upon motion by Landry and second by Pressey we accepted the Milwaukee bid for 2010 to be held either July 7-11 or July 14-18, 2010. 
2.A-Discussion of Rules.    On motion by Colson and second Rivera we adopted 3 vs 3 Soccer as a replacement (rules made part of the 2009 rule package) for soccer.  On motion by Colson second by Washington we voted to suspend for this year Double Dutch and Table Tennis. .   We voted a mercy rule for Basketball and Flag Football on motion by Pressey and second by Landry (included in new rules). 
B-We discussed organizational issues and on motion by Pressey and Second by Washington we added Section III-H to clarify National Office roles and name coordinators to newly created positions (included in new rules).  The National Chair will be Colson, Deputy national Chair will be Donnell Redding, Correspondence/Information Director is Miguel Rivera, Project Promotion Chair will be Melvin Landry, Promotional Materials Chair is Oliver Washington and Corporate Sponsor Chair is Keith Pressey.
C-We adopted the following tentative plans for future years
2009-Cocoa  Beach tentative/confirmed 4/17
2010-Milwaukee confirmed
2011-Cocoa Beach, N. Chicago, Birmingham-tentative
2012-N. Chicago, Birmingham-tentative
2013-Cocoa Beach-tentative
3. Review of 2008
Oakland was praised for their organization, ambience and administration of the games.   Strong points were on sites, organization, accommodations and special events.  We unanimously appreciated and thanked Oakland. 
We adjourned for the Day at 4:00
4/16
9:00 Royal Plaza meeting room.
1.We met with Disney Fred Schoeler and Gail Brown.  Colson reviewed the 5 year relationship with Disney and explained that Disney had experienced severe financial losses and lay offs and were unsure as to how they could accommodate us this year.   Mr. Schoeler expanded on the financial and logistic difficulties they were having this year.   He expressed Disney’s desire to see the games continue and that they had helped us make contact with Space Coast Sports Authority.   Disney also presented us with $10,000.00 donation to assist us this year in changing our plans.   We unanimously expressed our appreciation for Disney and their staff in making the 2005 and 2007 “Magical” experiences for our programs.
2. We discussed the tentative plans we knew for the Cocoa Beach proposal.  We reviewed the Website and plans for promotion of the games.   Rivera and Colson will work with our web mistress to update the website.  We also explored ideas about promotion at the Parks Convention as well as pursuit of future sponsors and hosts.
3. We voted to prioritize the Disney money as follows
a.- 04-09 meeting expenses
b. Insurance expenses
c. Assisting Cocoa Beach with transport especially to Universal.
d. Web updates and promotional materials and displays.  
We also unanimously to keep the $500.00 per city membership fee.

5. We also voted to make sure our Philosophy/mission statement is on the website.
The Youth Games is a program which was conceived in 1966 to offer to urban youth an opportunity for recreational and cultural growth through inner-city competition in sports.

These games were conceived as a vehicle to stimulate summer programs, to aid the youth of our urban cities, and to foster a better understanding through healthy competition actively based upon the Youth Games philosophy.

Its primary objective is to bring together boys and girls of different cities in friendly competition and to foster better understanding among the youth of today.  The spirit of the games shall be promoted and furthered by all leaders and all participants.

6. We voted on motion by Landry and second by Rivera to add to the entry fee $10.00 per person to fund National Office promotional efforts.

4/17
8:00 Convened in lobby of  Royal Plaza for ride to Cocoa Beach
10:00 Met with Jeff Wentworth and Rusty Buchanan of Cocoa Beach/Space Coast Sports Authority.  We toured 4 hotels that can be possible host sites.  We toured sports facilities at the country club to see golf, tennis, swimming and basketball and field sport locations.   We met with hotel and visitor bureau staff.    We met back at Cocoa Beach HQ.  Landry and Washington had to leave after these tours so as to make it to their respective airports. Prior to their leaving we voted unanimously to let Cocoa Beach host the 2009 games.  In meetings with Cocoa Beach staff they committed to getting us entry fee info with and without cost of a trip to Universal.   Birmingham committed its buses to assist in moving track athletes.   Cocoa can handle other transport issues.   Depending on the hotels it was felt that with Universal park trip that entry fee would be around $300.00 per person.   We expressed our hope that they could create a single payer plan wherein our entry fees would go to the organizers and not split among hotels.  Cocoa would like to host us in future years and indicated that in the future we might be eligible for tourist development dollars and they would like to partner with us to attract more cities by possibly sponsoring future meetings and perhaps a booth at the Parks Convention.  We will need to as we did at Disney choose staff from cities to be event coordinators to work with Cocoa event staff.    We suggested that in order to have a chance for everyone to go to the park that we plan to finish competition by noon on Saturday and that any closing ceremony be at Universal  or that medal and awards be given at each venue.   After this year’s games we will decide if we can create a partnership to host the games at Space Coast in odd numbered years.  With no other business the meeting adjourned at 5:30 pm.
Cocoa Beach may want us to have a planning meeting a few weeks from the games starting date.

Notes submitted by Scotty Colson April 22, 2009

FINANCE STATEMENT NAITONAL OFFICE
4/20/09
10,000.00 (EXPENSES FOR THE MEETING ROOM, BANQUET SERVICE AND EXTRA RENTAL COSTS FOR LARGE VEHICLE FOR TOURS TO BE DEDUCTED-APPROXIMATELY 1400.00)

 PLEASE FILL OUT AND RETURN THE FORM BELOW TO THE NATIONAL OFFICE

We also need to know the demographics (age, race, sex, inner city) stats for past teams in the Youth Games.

Please return the form below either by fax, mail or email by March 15, 2009.

 2009 US. YOUTH GAMES COMMITMENT FORM

 

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